Administrative Assistant

Job Title: Administrative Assistant

Location: Munich, Germany (Hybrid –  3-4 days in office)

About the Role

As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines, we are seeking a highly organised Administrative Assistant to support our commercial and medical teams in Germany.

This role plays a vital part in ensuring day-to-day operations run efficiently and compliantly. You will handle a variety of administrative tasks, including meeting coordination, invoice processing, contract support, and general team assistance. Working closely with the Executive Assistant, you’ll help maintain momentum and organisation across the German team, contributing to a culture that values collaboration, service, and continuous improvement.

What You’ll Do:

• Provide daily administrative support to the German commercial and medical teams
• Coordinate salesforce meetings, HCP contracts and signature processes, and payment tracking
• Help manage budgets for Sales and Medical Affairs
• Prepare contracts and purchase requests, and follow up on outstanding action items
• Submit and reconcile invoices in a timely manner
• Maintain and update project trackers and document filing systems
• Ensure compliance with internal policies and procedures
• Act as a point of contact for internal and external stakeholders
• Collaborate closely with the Executive Assistant to align on workload and priorities
• Support the creation of a collaborative “ONE Team” culture across the business

About You

We are looking for highly motivated individuals who are passionate about making a meaningful difference to patients’ lives.

You are reliable, proactive, and thrive in fast-paced, high-performing environments where no two days are the same.

For this role, you will also have the following:

Qualifications:              

• Fluent in German and proficient in English, both written and spoken
• Relevant administrative or commercial training/certification is a plus

Knowledge, Skills & Experience:

• Proven experience in an administrative assistant or team support role
• Experience in the pharmaceutical industry is essential
• Proficiency with Microsoft Office, especially Excel and PowerPoint
• Familiarity with contract and purchasing tools such as SAP or Cobblestone
• Excellent organisation and multitasking skills
• Strong interpersonal and communication skills, in person and virtually
• High attention to detail and the ability to work independently with minimal supervision
• A positive, “can-do” attitude and a solutions-oriented mindset
• Comfortable operating in an agile, evolving environment

Why ADVANZ PHARMA?

At ADVANZ PHARMA, we believe that our employees are our greatest asset.

That’s why we are committed to creating an environment where every individual can thrive, contribute, and grow. Here’s what makes ADVANZ PHARMA an exceptional place to build your career:

A Culture of Empowerment and Belonging:

We foster a workplace rooted in continuous learning, inclusivity, and collaboration. Every voice matters, and we strive to ensure our employees feel valued, respected, and empowered to make a difference.

Flexibility and Support for Your Wellbeing:

Our agile and flexible working arrangements, paired with a comprehensive compensation and benefits package, are designed to support your health, career aspirations, and work-life balance.

Recognition That Inspires:

Through our Rewards and Recognition program, we celebrate the extraordinary contributions of our team members. From outstanding achievements to day-to-day excellence, we make appreciation a cornerstone of our culture.

Global Benefits:

We are proud to offer a comprehensive global benefits package designed to support the health, well-being, and professional growth of our employees. Our benefits include competitive compensation, health and wellness programs, opportunities for career development, and a strong focus on work-life balance:

• Global recognition program
• Employee Assistance program
• Birthday leave
• Annual Wellbeing Day leave  
• Two days Volunteer leave
• Four weeks working from anywhere
• Compassionate leave

• Long Service Award

But don’t just take our word for it: 89% of employees in our Q1 2025 engagement survey would recommend ADVANZ PHARMA as a great place to work.

Apply now, and be part of a team where your growth drives our success!

*Please include a CV and Cover letter.*

ADVANZ PHARMA's Commitment to Equal Employment Opportunities:

Our teams are made up of people from all walks of life and backgrounds. We thrive in an environment where uniqueness is celebrated. ADVANZ PHARMA is committed to providing equal employment opportunities for all employees and prospective employees without regard to race, color, religion, sex, age, national origin, ancestry, sexual orientation, marital status, disability, or other protected classifications to the extent required by applicable laws. In all instances, the company will continue to comply with all local laws governing employment practices. In addition, the company will make reasonable accommodation for any applicant or employee with a disability, both during the application process and on the job, whenever possible.