Senior Specialist, Company Secretary

Location: Andheri, Mumbai.

(Hybrid working)

About ADVANZ PHARMA

ADVANZ PHARMA is a global pharmaceutical company with the purpose to improve patients’ lives by providing and enhancing the specialty, hospital, and rare disease medicines they depend on.

Our ambition is to be a partner of choice for the commercialisation of specialty, hospital, and rare disease medicines in Europe, Canada, and Australia. In line with our ambition, we are partnering with innovative biopharma and pharmaceutical development companies to bring medicines to patients.

Headquartered in London, UK, we have c700 employees based across more than 20 countries, including key countries in Europe, the US, Canada, and Australia. Our Centre of Excellence in Mumbai, India, as well as an established global distribution and commercialisation partner network, complements our global operations.

ADVANZ PHARMA’s product portfolio and pipeline comprises innovative medicines, specialty generics & biosimilars, and originator brands. Our products and pipeline cover a broad range of therapeutic areas, including hepatology, gastroenterology, anti-infectives, critical care, endocrinology, CNS, and, more broadly, rare diseases.

We can only achieve our ambition with the passion of our dedicated and highly qualified people, acting in line with our company values of entrepreneurship, speed, and integrity.

About the Role

The Sr. Specialist Company Secretary will drive and control the company secretarial compliance of ADVANZ PHARMA Group Companies by providing proactive and effective company secretarial support and take overall responsibilities for company secretarial compliances of Group companies.  

What You’ll Do: 

• Lead and support the Associate Director - Legal in Mumbai in the strategic oversight and management of the Group’s company secretarial activities, including restructuring projects, while ensuring the best practice delivery of corporate governance and company secretarial principles.
• Co-ordinate the preparation of agendas and board packs and their timely circulation and dispatch in conjunction with other members of the Legal team.
• Convene, attend and take minutes at board and shareholder meetings, recording discussions and decisions, drafting minutes, liaising with client teams (all levels of staff) for comments prior to external circulation.
• Liaise with Board members and other relevant parties in respect of meeting arrangements and compliance with formalities, including tracking to completion actions arising from board and committee meetings.
• Drafting minutes and written resolutions and coordinating their signature and filing.
• Provide company secretarial support for the set-up of corporate entities in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance (including Group masterlist, Group structure chart etc).
• Change or register new directors/ officers, as needed, and handle any accompanying resignations.
• Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
• Ensure that statutory filings (or other similar jurisdictional requirements) and payment of relevant fees are completed within statutory time frames.
• Manage third party company secretarial service providers & third-party digital company secretarial platform.
• Work closely with Tax in restructuring projects, including managing external counsel and reviewing and finalizing documents (intra-group agreements and corporate documents).
• Actively support integration projects following the acquisition of other companies or assets.
• Support Finance in all corporate queries, including assisting in the production and approval of the financial reports and accounts.
• Thrive in an entrepreneurial environment and take accountability for results.
• Embrace challenge and change, applying a growth mindset approach.
• Have a bias for action and fast decision making.
• Consistent demonstration and embodiment of company core values: Entrepreneurship, Speed, and Integrity.
• Drive the spirit of “One Team” by working collaboratively across all business functions with an open, honest, and respectful cooperation.
• Contribute to making ADVANZ PHARMA a desired place to work.

About You

We are looking for highly motivated individuals who are passionate about making a meaningful difference to patients’ lives.

For this role, you will also have the following:

Qualifications: 

• Should have a Law or Company Secretarial degree from a reputable law school/university in India.
• Approved member of the Institute of Company Secretaries of India.

Knowledge, Skills & Experience:

• Must possess significant experience in Indian and Foreign Company secretarial matters.
• Should possess some experience in a pharma company.
• Should have strong analytical and interpretational skills with attention to detail.
• Should be positive, bright, hard-working and articulate.
• Should be at ease using all standard computer software and adapting to new technology.
• Should be interested in legal matters with a desire to learn and adopt to changing business needs.
• Should display professional high levels of integrity, conduct and maturity.
• Should be able to liaise well and build strong internal and external relationships.
• Should have problem solving skills and flexible to adopt ‘change’.
• Be punctual, polite and courteous to internal and external customers at all times.
• A positive and ‘can-do’ approach, biased towards finding solutions and embracing change.
• Inspired by our values of entrepreneurship, speed and integrity.
• Learning agility and ‘scalability’, with a desire to continuously improve and develop as ADVANZ grows.
• Work collaboratively across all business functions with an open, honest, and respectful cooperation.
• Ability to have fun and thrive in a growing, unique, and inclusive work environment.

Why ADVANZ PHARMA?

The success of any company is driven by its people, and we are no different.

At ADVANZ PHARMA, we believe in empowering our people to be entrepreneurs and embrace challenges to enable personal and company growth in an agile and fast-paced environment.  We strive to do that inclusively and responsibly, treating all employees with integrity whilst rewarding outcomes and impact.

Our teams are made up of people from all walks of life and backgrounds. We thrive in an environment where uniqueness is celebrated, but we are all united by the same passion to help improve patients' lives by providing and enhancing the specialty and hospital medicines they depend on.

As a business, we like to tap into new ideas and fresh perspectives. So, if you join us, you’ll be empowered to own your work, explore new possibilities, and make things happen.

But there’s more to you – and us – than just work, which is why our culture, vision and values are so high on our agenda. We believe in gender equality and actively encourage women into senior roles – we have an active ADVANZ PHARMA Women’s Network; almost 40% of our managers are women.

We work hard to recognise and reward talent, and we actively promote from within - last year, approximately 25% of our people across the company achieved promotions. In addition, we recognise talent with our annual Impact Awards, in which our top performers are rewarded for their hard work and dedication.

We offer flexible, agile working options, and you will also enjoy a highly competitive salary and benefits package.

To join us on our exciting journey, Apply now! *

*Please include a CV and Cover letter.